From policy to accountability: the full process your company follows inside Loupit, with governance at every step.
Corporate booking is more than buying a ticket: it involves company rules, approved agencies, approvals, payment and expense proof. Below is the process companies follow on Loupit — from setting the policy to closing the expense report — to save money without losing control.
Six steps, always in the same order, with everything recorded.
Your company sets the rules everyone follows: limits, classes, advance notice and what requires justification.
You choose which agencies serve your company, and they start competing for the same request.
The traveler opens a request and receives agency answers side by side, already filtered by policy.
In-policy requests move automatically; out-of-policy ones escalate to the right approver.
Issuing happens with the approved price and the payment method your company defined.
Every purchase becomes data: reconciled expenses, attached receipts and audit-ready reports.
Five steps with governance at each one: request, compare, approve, buy and record in expense.
The traveler opens the request with route, dates, cost center and trip reason.
App, web or email
Agencies answer in real time with flights, hotels, car rental and bus, already filtered by policy.
Multi-agency comparison
In-policy requests go straight through; above the limit the flow escalates to manager, director or committee.
Configurable tiers
Issuance happens with the approved fare and traveler data, without leaving the platform.
Traceable issuance
The spend lands in expense with OCR receipts, corporate card and reconciliation.
Native expense
From snapping the receipt in the app to AI auditing, the reimbursement approval flow and the full trip report.
The payment method is defined per company and can vary by spend category or agency.
The agency issues and your company pays the agreed invoice, with a report of everything booked in the period.
Direct payment on the company card, with automatic expense reconciliation.
Cards generated per request or per trip, with controlled limit and validity.
For out-of-flow spend, the traveler submits the expense with a receipt and is reimbursed after approval.
At closing, finance does not need to gather spreadsheets: the platform consolidates requests, approvals, payments and receipts in one timeline.
Every agency in the marketplace goes through a rigorous validation before serving your company.
Loupit curates the agencies that enter the marketplace. No agency serves your company without passing an onboarding process that checks solvency, reputation and delivery capacity — so you only buy from partners you can trust.
Validation of the agency's financial health, analyzing its ability to honor commitments, issuances and refunds.
Assessment of reputation among clients, suppliers and industry references, with a track record of quality and punctuality.
Verification of probity, compliance and legal and tax regularity, ensuring honest and transparent partners.
Analysis of technical and operational capacity: volume, served routes, integrated technology and structure to scale with your company.
Uninterrupted, trilingual human support, with a quote SLA of up to 30 minutes and a team dedicated to your travelers.
Established relationships with GDS, consolidators, airlines, hotel chains and car rentals — ensuring competitive fares and issuance priority.
A team trained and certified in corporate processes, travel policy, tools and corporate traveler support.
Everything that happens on the platform is recorded and follows the parameters your company set — in plain words: you know who requested, who approved, at what price and why.
Every request, quote, approval and issue is stored with date, time and the person responsible.
When someone picks a pricier or out-of-policy option, the reason stays attached to the request.
Rules are configured per client: limits, approval tiers, cost centers, projects and approved suppliers.
Each person only sees and does what their profile allows, and access can be revoked at any time.
Need details about data handling, contracts or requirements from your IT and compliance teams? Talk to our team — we reply with the documentation that applies to your case.
Loupit is fully compliant with Brazil's LGPD (Law 13.709/2018). All processing of company, traveller and approver data follows a defined purpose, a legal basis, data minimisation and a full audit trail — with configurable cookie consent and clear channels to exercise your rights.
Create your free account and explore the platform with your policy and your agencies.
Related pages to understand the Loupit corporate travel marketplace.
