Full audit trail
Every request, quote, approval and issue is stored with date, time and the person responsible.
- History of the quotes received from each agency
- Record of who approved and how long it took
- Data export for internal audit
Governance
Corporate travel governance and policy
Set the company rules, control every approval and keep a full audit trail from request to reimbursement — in one corporate travel management platform.
Travel governance is not just allow or block: it is making sure every purchase is born within policy, approved at the right level and fully traceable for audit. On Loupit, the travel policy and approval workflow live in the same platform where agency comparison happens — so savings never break control.
A travel policy that applies itself
Configure the policy once and the platform enforces it on every search, in every category — flights, hotels, car rental, bus, mobility and expense.
Minimum advance purchase
Set how many days before the trip a booking must be made and block last-minute bookings outside the profile.
Fare caps by route and city
Value limits per leg, destination or hotel nightly rate, with automatic currency conversion.
Class by role, route or duration
Economy, premium or business class by hierarchy, destination or flight duration.
Allowed suppliers and channels
Restrict agencies, airlines, hotel chains or car categories by cost center.
Exception justification
When an option falls outside policy, the system opens an exception flow with reason and mandatory approval.
Rules by cost center and project
Different policies per area, client or project, with no spreadsheets required.
Tier-based approval workflow
Each request follows the flow the company defines — automatic approval when it fits the policy and tiered escalation when it exceeds the value limit.
1. Request
The traveler or requester creates the trip request inside the platform, already filtered by policy on the search.
2. Automatic validation
Loupit checks the request against the policy, the limits and the approvers for that cost center in real time.
3. Tiered approval
If it fits the policy, it goes straight through. If it exceeds the limit, the flow escalates to the manager, director or committee — by app, email or web.
4. Policy-compliant issuance
Nothing is issued without the correct approval. The booking only goes out when the flow clears it, always with the chosen agency.
5. Recorded trail
Every step — request, validation, approval, issuance and expense — is logged for audit and reporting.
Compliance and end-to-end audit
Every exception, justification and approval is recorded for internal and external audit, with export and ERP integration.
Complete trail
History of each trip, from request to reimbursement, with who requested, approved and issued it.
Exceptions and justifications
Policy deviations are visible, with reason and approver, for periodic review.
Exportable and ERP-ready
Spend, savings and adherence reports ready for finance and the management system.
Adherence indicators
Share of purchases within policy, savings generated and top deviations by area.
Compliance and governance
Control, traceability and your company rules on every booking
Everything that happens on the platform is recorded and follows the parameters your company set — in plain words: you know who requested, who approved, at what price and why.
Decision log
When someone picks a pricier or out-of-policy option, the reason stays attached to the request.
- Mandatory justification for exceptions
- Comparison between the chosen and the cheapest option
- Savings and deviations visible in reports
Per-company configuration
Rules are configured per client: limits, approval tiers, cost centers, projects and approved suppliers.
- Different policies per department, role or project
- Minimum lead time and limits per category
- Automatic blocking of out-of-policy options
Access controls
Each person only sees and does what their profile allows, and access can be revoked at any time.
- Traveler, approver, manager and admin profiles
- Views by cost center and business unit
- User onboarding and offboarding recorded
Need details about data handling, contracts or requirements from your IT and compliance teams? Talk to our team — we reply with the documentation that applies to your case.
A platform fully compliant with the LGPD
Loupit is fully compliant with Brazil's LGPD (Law 13.709/2018). All processing of company, traveller and approver data follows a defined purpose, a legal basis, data minimisation and a full audit trail — with configurable cookie consent and clear channels to exercise your rights.
- Defined purpose and legal basis for every processing activity
- Cookie consent by category, revocable at any time
- Data subject rights: access, correction, portability and deletion
- Encryption, role-based access control and a complete audit trail
Frequently asked questions
Corporate travel FAQ
Travel policy, governance and approval flow explained in plain language — the way finance and travel teams actually need to read it.
Travel policy
How your company rules become parameters inside the platform.
Governance and controls
Audit trail, access profiles and visibility for finance.
Approval flow
From request to ticket issuing, with clear owners and timing.
FAQ on coverage and governance
What the search covers, how travel policy is enforced, how approval works and what shows up in reports — in plain language for travel, finance and compliance teams.
Search coverage
What every search queries and how coverage is measured.
Travel policy
How company rules enter the search before any purchase.
Approval flow
Who approves what, in which order and with what record.
Reports and accountability
What data governance produces after the purchase.
Put governance to work for your savings
Create your company account for free, configure the travel policy and approval workflow, and start comparing agencies with full control.