How does AI audit expenses?

AI reads the receipt, extracts the data and compares it with company policy: per-category limits, trip window, duplicates and cost center. It decides in-policy expenses on its own and leaves only exceptions for the manager.

How does corporate card anti-fraud work?

AI cross-references vendor, category, amount and time with policy and history, blocking personal use of the corporate card, altered receipts, duplicate expenses and unreconciled chargebacks.

Does the manager need to review every expense?

No. In-policy expenses are approved automatically. The manager only reviews what AI flags as an exception, which saves time and speeds up reimbursement.

Is there an audit trail?

Yes. Every expense records who filed it, what AI flagged, who approved or returned it, when and with what justification — ready for internal audit or inspection.

Can I export to my ERP or accounting system?

Yes. Reports export as CSV and PDF by trip, period, traveller or cost center, ready for corporate card reconciliation and accounting entries.

Does Expense Manager handle other currencies?

Yes. The expense is stored in the original currency and converted to the company currency at the period rate, keeping both views in the report.

Does it work without booking the trip through Loupit?

Yes. You can file expenses for any trip. When the booking happens in the marketplace, air, hotel, car and bus expenses are created automatically, with no manual entry.

Expense Manager

Travel expenses with AI, anti-fraud, audit and automation in one place

Loupit Expense Manager uses AI to read receipts, audit every expense against policy, block corporate card fraud and automate reimbursement — from the photographed receipt to the cost-center report, with no spreadsheets.

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100%: of expenses audited by AI before approval
Anti-fraud: corporate card misuse detection
0 spreadsheets: automated reimbursement from receipt to ERP

Four pillars that change expense reporting

AI, audit, anti-fraud and automation work together so the manager approves only exceptions — and the traveller types nothing.

Artificial Intelligence

AI reads the receipt (OCR), classifies the expense, predicts the category and compares it with policy in seconds, before it reaches the manager.

Card anti-fraud

Corporate card misuse, duplicate refunds and out-of-policy vendors are detected and blocked automatically.

Automatic audit

Every expense runs through dozens of audit rules with a full trail of who filed it, what AI flagged and who approved it.

Automation

Reimbursement, cost-center allocation and ERP export happen on their own, with the manager only stepping in on exceptions.

See Expense Manager in action

From the receipt snapped in the app to AI audit, anti-fraud blocking and the reimbursement approved automatically.

Demo video: amounts and expenses are fictional and only illustrate how the feature works.

Receipt photo with automatic data capture (OCR)
AI audits and flags policy compliance
Reimbursement approval with audit trail
Spend consolidated into trip reports

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What AI does for every expense

Audit runs before approval. The manager only sees what AI could not decide on its own.

Reads the receipt and extracts vendor, amount, date, tax and currency (OCR)

Classifies the expense into the right category and predicts the cost center

Compares the amount with the per-category and per-profile policy limit

Flags illegible, incomplete or unreadable receipts

Detects an expense filed twice

Blocks a category not allowed for the traveller's profile

Validates the date within the approved trip window

Checks mismatch between receipt amount and filed amount

Result: approval becomes the exception, not the routine. The manager saves time and the traveller gets paid faster.

Corporate card anti-fraud

Travel expense fraud often starts at the card. Expense Manager closes that door.

Personal use of a corporate card

AI cross-references vendor, category and time with policy and blocks personal spend disguised as a travel expense.

Falsified or altered receipt

The receipt image is validated against the extracted data; value tampering or duplication is flagged for review.

Duplicate expense

Same vendor, amount and date across different expenses is caught before a refund is paid twice.

Unreconciled refund

When the card issues a chargeback, the platform reconciles it automatically and avoids refunding what already came back.

Out-of-policy vendor

Spend with non-approved vendors is blocked and raised as an exception for the manager to decide.

Amount splitting to dodge limits

Splitting one expense into several receipts to stay under the limit is detected by the spending pattern.

Audit with a full trail

Every decision is recorded. In an internal audit or inspection, you rebuild the history in seconds.

Record

Who filed the expense, when, with which receipt and on which trip.

Flag

What AI flagged and why: limit, duplicate, category, date or vendor.

Decide

Who approved or returned it, with justification and a visible deadline.

Consolidate

How the expense entered the report, the allocation and the ERP export.

Expense Manager audit trail: filing, AI flag, human decision and consolidation.

Convenience for the traveller and the manager

The traveller only snaps the receipt. The rest — reading, classifying, checking and reimbursing — the platform does.

Receipt photo in the app

The traveller photographs the receipt on the spot; no paper kept and nothing typed.

Automatic multi-currency

Expenses in other currencies are converted at the period rate and shown in both views.

Ready allocation

Cost center, project and client come pre-filled from the approved trip.

Mobile approval

The manager approves or returns with a tap, receiving only the exceptions AI could not resolve.

Fast reimbursement

With no line-by-line checking, the reimbursement goes out in days, not weeks.

Everything in one place

Trip booking, expenses and reports on the same platform — no jumping between systems.

Automation from receipt to ERP

The whole flow runs without human touch on in-policy expenses.

1
Capture and reading (OCR)
A photographed receipt becomes structured data: vendor, amount, date and tax, with no typing.
2
AI audit
Dozens of rules run in parallel and decide whether the expense passes or becomes an exception.
3
Approval chain
The reimbursement follows the configured approval flow, with a visible SLA and automatic reminders.
4
Allocation and reconciliation
Cost center and project allocate the spend and the card chargeback is reconciled on its own.
5
ERP export
CSV and PDF reports come out ready for accounting, payroll and card reconciliation.
6
Spend insights
Spending patterns by cost center and category generate automatic alerts and recommendations.

How it works, from receipt to reimbursement

Six automated steps inside the same platform where the trip was booked.

Snap

The traveller photographs the receipt or forwards the digital proof in the app.

Read (OCR + AI)

The platform extracts vendor, amount, date, tax and currency and classifies the expense.

Audit

AI compares with policy, detects fraud and duplicates, and flags exceptions.

Approve

The manager decides only exceptions; the rest flows automatically through the approval chain.

Reimburse

The reimbursement is calculated, reconciled with the card and released with no spreadsheet.

Report

The spend enters the trip report and the dashboards by cost center, project and category.

Automated Expense Manager flow: snap, read with OCR, audit with AI, approve exceptions, reimburse and consolidate.

Frequently asked questions about Expense Manager

Fully compliant with Brazil's LGPD

A platform fully compliant with the LGPD

Loupit is fully compliant with Brazil's LGPD (Law 13.709/2018). All processing of company, traveller and approver data follows a defined purpose, a legal basis, data minimisation and a full audit trail — with configurable cookie consent and clear channels to exercise your rights.

Defined purpose and legal basis for every processing activity
Cookie consent by category, revocable at any time
Data subject rights: access, correction, portability and deletion
Encryption, role-based access control and a complete audit trail

Security and privacy Privacy policy Cookie policy

Automate expense reporting with AI and anti-fraud

Create your free account and see how Expense Manager removes spreadsheets, fraud and rework from your company.

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