Does Expense work without booking the trip through Loupit?

Yes. You can file expenses for any trip. But when the booking happens in the Loupit marketplace, air, hotel, car and bus expenses are created automatically, with no manual entry.

How does AI audit expenses?

AI reads the receipt, extracts the data and compares it with company policy: category limits, trip window, duplicates and cost center. It flags exceptions; the final decision stays human.

Does the traveller need to keep paper receipts?

No. The receipt photo stays attached to the expense with the extracted data, available for audit and reconciliation at any time.

Can I export to my ERP or accounting system?

Yes. Reports export as CSV and PDF by trip, period, traveller or cost center, ready for corporate card reconciliation and accounting entries.

Does Expense handle other currencies?

Yes. The expense is stored in the original currency and converted to the company currency at the period rate, keeping both views in the report.

Is there an audit trail?

Yes. Every expense records who filed it, what AI flagged, who approved or returned it, when and with what justification.

Expense

Travel expense management with no spreadsheets and no rework

Loupit Expense connects the trip booked in the marketplace to the traveller's expenses: photographed receipt, automatic data capture, AI audit against company policy, reimbursement approval and a consolidated report by cost center.

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OCR + AI: automatic receipt capture and audit
1 flow: from booking the trip to accounting for it
100%: of expenses with an audit trail

See Expense in action

From the receipt snapped in the app to the AI audit, the approved reimbursement and the trip report.

Demo video: amounts and expenses are fictional and only illustrate how the feature works.

Receipt photo with automatic data capture (OCR)
AI audits and flags policy compliance
Reimbursement approval with audit trail
Spend consolidated into trip reports

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How it works, from receipt to report

Five steps inside the same platform where the trip was booked.

Capture

The traveller photographs the receipt or forwards the digital proof through the app.

Read (OCR)

The platform extracts vendor, amount, date, tax and currency with no manual typing.

Audit with AI

The expense is compared with company policy: limits, allowed categories and duplicates.

Approve

The manager approves or returns it with a note, following the configured approval chain.

Report

Spend flows into the trip report and dashboards by cost center, project and category.

Illustrative Loupit Expense flow: capture the receipt, read it with OCR, audit it with AI, approve the reimbursement and consolidate it in the spend report.

What Expense removes from your day

Expense reporting often takes managers more time than booking the trip itself.

Scattered spreadsheets

No manual receipt consolidation in Excel: every expense arrives already classified and linked to the trip.

Lost receipts

The traveller photographs the receipt on the spot from their phone and it stays attached to the expense.

Line-by-line checking

AI compares amounts, dates and categories against policy and flags only what needs a human look.

Late reimbursements

The approval flow is digital, with a visible deadline and a history of who approved what.

Ownerless spend

Every expense carries cost center, project and traveller, which makes allocation automatic.

Painful audits

The full history is recorded: who filed it, who approved it, what AI flagged and why.

The screen managers actually use

Expenses, audit status and reports in one view, filtered by trip, period and cost center.

Expense list with status: approved, pending and AI-flagged
Receipt attachment side by side with the extracted data
Totals by trip, traveller, category and cost center
Instant CSV and PDF export

Loupit Expense module screen showing travel expenses, audit status and totals by category

What AI checks on every expense

The automatic audit runs before the expense reaches the manager, so approving becomes the exception, not the routine.

Amount above the policy limit for the category

Illegible, incomplete or unreadable receipt

Duplicate expense filed twice

Category not allowed for the traveller's profile

Date outside the approved trip window

Mismatch between receipt amount and filed amount

Expense with no cost center or project attached

Spend with a vendor outside company policy

Where travel money actually goes

Illustrative expense breakdown of a typical corporate trip, as Expense presents it.

Air42%

Tickets booked in the marketplace

Lodging26%

Room rates and hotel fees

Meals12%

Meals within the daily limit

Ground transport10%

Taxi, ride-hailing and rentals

Other10%

Baggage, parking and fees

Illustrative example: percentages explain the report views and do not represent a real customer.

Why Expense creates real value

It is not a standalone receipt app: it is born connected to the booking and to company governance.

Born from the booked trip

Flights, hotels, cars and buses booked in the marketplace enter expense with amount and itinerary.

Policy applied at the source

The same limits that apply at booking apply to expenses: never two different rule sets.

Multi-currency

Expenses in other currencies are converted at the period rate and shown in both views.

Automatic allocation

Cost center, project and client come pre-filled, ready to export to finance.

ERP export

CSV and PDF reports ready for accounting, payroll and corporate card reconciliation.

Real savings view

Savings captured at booking and trip expenses appear in the same report.

Connected to the rest of the platform

Expense closes the loop that starts with search and trip approval.

Marketplace booking

A booked trip automatically generates air, hotel, car and bus expenses.

Policy and approval

Travel policy approval chains also govern reimbursements and exceptions.

Reports and analysis

Every expense feeds trend, category and cost center dashboards.

24/7 human support

If something gets stuck, the trilingual team responds with a 30-minute quote SLA.

Frequently asked questions about Expense

Fully compliant with Brazil's LGPD

A platform fully compliant with the LGPD

Loupit is fully compliant with Brazil's LGPD (Law 13.709/2018). All processing of company, traveller and approver data follows a defined purpose, a legal basis, data minimisation and a full audit trail — with configurable cookie consent and clear channels to exercise your rights.

Defined purpose and legal basis for every processing activity
Cookie consent by category, revocable at any time
Data subject rights: access, correction, portability and deletion
Encryption, role-based access control and a complete audit trail

Security and privacy Privacy policy Cookie policy

Close the corporate travel loop

Create your free account and see how Expense removes spreadsheets from your company's expense reporting.